HVAC Filters - City Wide

The City of Warwick, Rhode Island is requesting bids for HVAC filters to be used city-wide. The bid details are as follows: **Bid Number:** Bid2027-041 **Bid Description:** HVAC Filters - City Wide **Bid Opening Date:** May 6, 2026, at 11:00 AM **Bid Submission:** Sealed bids should be submitted with one original and two copies in a sealed envelope marked with the company name and bid number. **Bid Submission Address:** * Physical address: 65 Centerville Road, Warwick, RI 02886, Suite D * Mailing address: 3275 Post Road, Warwick, RI 02886 **Specifications:** Available at the Purchasing Division, Warwick City Hall, Monday through Friday, 8:30 AM to 4:30 PM, starting April 22, 2026. **Contact:** * Purchasing Division: (401) 738-2013, [email protected] * Robert Greenway, Supervisor of Building Maintenance: (401) 921-9638, [email protected] **Award:** The award will be made to the lowest evaluated or responsive bid price. **Contract Term:** The contract will be for a term of two years, with the option to extend for an additional term. **Prices:** Prices should be held firm for two years, from June 23, 2026, to June 22, 2028. **Payment:** The City is exempt from paying Rhode Island Sales Tax. **Termination:** The City reserves the right to terminate the contract or any part of the contract with 30-day notice to the contractor. Bidders should note that they must comply with all relevant laws, ordinances, and regulations, and that any deviation from the specifications must be noted in writing and attached to the bid proposal. The City reserves the right to reject any and all bids, and to waive any minor deviations or informalities in the bids received.