FY27 Vehicle Upfit Equipment RFP

The Rockingham County Sheriff’s Office is seeking vendors to provide up‑fit equipment for four of its patrol vehicles for fiscal year 2027. Vendors must submit detailed proposals that include itemized pricing, specifications, warranties, insurance, and a schedule for delivery and installation. Proposals may be submitted by hard copy, email, or through the Public Purchase online portal, with a firm deadline of 7:30 a.m. Eastern Time on September 16, 2026. The county will open proposals at its Board of Commissioners meeting on September 17, 2026 and award the contract thereafter. • Scope: Supply and install vehicle up‑fit equipment (e.g., lighting, cages, communication kits) for four sheriff’s office vehicles. • Submission formats: Two hard‑copy copies (or one copy + thumb drive), email PDF to [email protected], or online via Public Purchase. • Required documentation: Legal name, Tax ID, address, representative contact, itemized price, cut‑sheets/specs, warranty, insurance certificates (minimum $1 M per coverage), and a proposed start/completion schedule. • Evaluation: Based on compliance, price, warranty, and ability to meet insurance/indemnification requirements. • Award: Announced at the September 17, 2026 Board meeting; price validity required for 60 days post‑opening.