Hotel Services for 1921 Graves Investigations

The City of Tulsa is seeking a vendor to provide short‑term hotel accommodations for researchers conducting the 1921 Graves investigations. The contract calls for a hotel within a 5‑mile radius of Oaklawn Cemetery, offering 10–20 rooms per night with breakfast and surface parking, for a maximum service period of six weeks (42 nights). Bids must be sealed, submitted by May 5 2021, and the award will be determined after the bid opening on May 6 2021. The city expects a one‑year contract with a possible one‑year renewal and requires specific insurance coverage but no bonding. • Location requirement: hotel must be ≤5 mi from Oaklawn Cemetery, Tulsa, OK. • Volume: minimum 10 rooms/night, up to 20 rooms/night for up to 42 nights. • Services: lodging with breakfast, surface parking, individual air‑conditioning preferred. • Evaluation: bids evaluated against cost caps of $68,880 (Hampton Inn) or $40,320 (Holiday Inn).