Description
The Maryland State Archives is seeking a certified small business to provide quarterly preventive maintenance and a 24‑x‑7 cellular monitoring system for its diesel generators at two facilities (Annapolis and Windsor Mills). The contract is a firm‑fixed‑price, one‑year base term with up to two optional one‑year extensions. Work includes one full‑service annual inspection and three quarterly inspections per generator, plus installation, configuration, and ongoing remote monitoring that sends text and email alerts on generator status. All labor, tools, parts, and reporting are required, and the contractor must hold a Maryland license and have at least five years’ experience servicing generators. Bids are submitted electronically via eMMA; a pre‑bid conference and site visit are offered on September 16, 2026 but are not mandatory. The award is limited to certified small businesses.
• Scope: Preventive maintenance (annual + 3 quarterly visits) for generators at two sites.
• Additional deliverable: Mandatory cellular monitoring system with real‑time alerts.
• Contract type: Firm‑fixed‑price, 1‑year base term (renewable up to 2 years).
• Eligibility: Certified Small Business Reserve (CSB) only.
• Minimum qualifications: ≥5 years generator service experience, Maryland license, references.
• Key dates: Issue Sept 11 2026, Site visit Sept 16 2026, Questions Sept 18 2026, Bid due Sept 25 2026.