Mailing Services

The City of Seattle is seeking comprehensive, reliable, and cost-effective mailing services to support communications for multiple departments. The selected vendor will be expected to provide services on an as-needed basis throughout the contract term and must be able to scale service levels depending on order size and urgency. The contract will be for five years, with one two-year extension allowed at the option of the City. The City does not guarantee utilization through any resultant contract, and the solicitation may provide estimates of utilization solely to help vendors prepare their bids. Some of the key services required include: • Folding, inserting, sealing, addressing, sorting, tabbing, sacking, and delivering mail to USPS facilities • Printing services, including high-speed laser simplex and duplex printing in black & white and color • Customized services, such as personalized laser letters that are personally addressed and matched with an envelope and a response device • Database management, including establishing and maintaining mailing lists using the Coding Accuracy and Support System (CASS), National Change of Address (NCOA) system, and Delivery Point Validation (DPV) • Addressing, including validating, deduplicating, barcoding, and presorting address files to ensure accurate delivery and value postage. The City has a pool of six contracts for mailing services that are nearing expiration, and this solicitation is intended to establish a new pool of contracts to replace the existing expiring contracts.