Maintenance, Custodial, Facilities Supplies and Services

This RFP seeks to establish a discount‑based vendor list for maintenance, custodial, and facilities supplies/services for Cedar Hill Independent School District. The district will award multiple contracts, allowing any qualified vendor on the list to be called upon for future work. No specific scope or pricing is required at this stage; vendors simply submit discount structures and required certifications. The agreement term is three years with two optional one‑year extensions (up to five years total). The district anticipates spending more than $50,000 in the first 12 months across these categories. • Scope: Discount rates on regular price lists for custodial/janitorial services, maintenance labor, and related facilities supplies. • Contract type: Open‑ended vendor list; multiple vendors may be awarded. • Term: 3‑year base term, renewable up to 5 years. • Award process: Evaluation based on price, quality, fit, long‑term cost, delivery capability, reputation, and past relationship (total 100 points). • Submission: Online only, deadline 15 Sep 2026. Questions due 15 Aug 2026. • Required attachments: Certificate of Insurance, W‑9, Form 1295, Conflict‑of‑Interest, ACH form, etc. • Estimated spend: > $50,000 in the first year; individual vendor revenue will depend on discount level and volume of calls. • Compliance: HUB/MWBE/SBE certification encouraged; extensive Texas and federal compliance certifications required.