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West Virginia Office of Shared Administration (WV OSA)·West Virginia

Ice Machines Preventative & Corrective Maintenance

Closes 3/9/2026$10k – $50kRequest for Quotation
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Description

The West Virginia Office of Shared Administration is soliciting bids to establish an open-ended service contract for ice machines preventative and corrective maintenance. The contract will cover various agency locations, and the vendor will be required to provide semi-annual preventative maintenance and corrective maintenance as needed. The pricing will be based on an hourly labor rate, and the vendor will also need to provide a multiplier/mark-up for corrective maintenance parts. Some key points to consider: • The contract is open-ended, meaning it will continue until terminated by either party. • The vendor will need to provide semi-annual preventative maintenance for exhibit B agency facilities and units. • The vendor will need to provide corrective maintenance as needed for exhibit B agency facilities and units. • The pricing will be based on an hourly labor rate, and the vendor will also need to provide a multiplier/mark-up for corrective maintenance parts. • The vendor will need to provide a unit price for corrective maintenance parts, which will be based on a multiplier/mark-up percentage.

Attached files

Contact

Roberta A Wagner(Buyer)

[email protected]

(304) 558-0437

Key dates

Opened
2/23/2026
Questions due
3/2/2026
Closes
3/9/2026

Last updated

Details

Type
Request for Quotation
Industry
Manufacturing
NAICS
811310
Solicitation №
ARFQ-0511-HHR2600000001-1

Budget estimate

$10,000 – $50,000

The budget for this contract is difficult to estimate, as it is based on an hourly labor rate and a multiplier/mark-up for corrective maintenance parts. However, assuming an average hourly labor rate of $50 and an average multiplier/mark-up of 10%, the estimated cost for preventative maintenance could be around $500 per semi-annual visit. The estimated cost for corrective maintenance could be around $100 per incident, assuming an average of 10 incidents per year. Based on these estimates, the total budget for the contract could be around $10,000 to $50,000 per year, depending on the number of agency locations and the frequency of maintenance and repairs.

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