CDE Archival Document Restoration and Digitization

The Colorado Department of Education is seeking a vendor to restore and digitize approximately 66 boxes of frozen documents that were damaged in a flooding incident. The vendor will be responsible for transporting the documents from a cold storage facility in Loveland, Colorado, to their facility, drying the documents via sublimation or other process, remediating the documents as necessary, scanning the documents to make electronic copies, and then destroying the hard copy paperwork and electronic/digital material. The vendor will also be required to provide a detailed work plan, weekly project reports, and comply with the Education Data Privacy Exhibit of the State’s Contract to ensure the protection of personally identifiable information. • The documents include dispute resolution related files, federal complaints, state complaints, mediation documents, and due process hearing documentation from various years. • The vendor will be paid based on the awarded vendor’s pricing listed in Appendix D, Pricing worksheet. • The contract is anticipated to begin on the Effective Date of the Contract, estimated to be Late April 2026, and end on June 30, 2027, with the possibility of renewal for up to four additional years. • The vendor will be required to designate a Project Lead with experience serving as a Project Lead for at least three other projects of a similar size and scope.