Document Remediation - Information Technology

The University of Oklahoma is seeking a qualified vendor to deliver university‑wide digital accessibility remediation services. The contractor will be responsible for converting a large volume of PDF, Word, PowerPoint, Excel, and scanned/legacy documents into WCAG 2.1 Level AA, PDF/UA, and Section 508 compliant formats, while preserving original branding and functionality. The work includes complex remediation tasks such as table restructuring, form field labeling, OCR, alternative‑text creation, and quality‑assurance testing using both manual and automated methods. The contract will be awarded to one or more vendors and may be renewed up to five additional one‑year terms at the University’s discretion. • Scope covers ~400 k PDF pages, ~160 k Word pages, ~110 k PowerPoint slides, and ~15 k Excel pages, plus legacy content in the LMS. • Required deliverables: remediated files, validation reports, QA documentation, and a 12‑month warranty for fixing any accessibility defects. • Turnaround targets: 3‑5 business days for small documents, 5‑10 days for medium, 10‑20 days for large, with urgent rush options (1‑3 days). • Vendor must provide staff with ADS and DHS Trusted Tester certifications, and demonstrate experience with higher‑education or similarly complex organizations.