Authorized Red Dot Mobile HVAC System Maintenance, Repair, and OEM Parts

The City of Pasadena is seeking a qualified vendor to provide ongoing diagnostic, preventative maintenance, repair, replacement, and OEM parts for Red Dot mobile HVAC units installed on approximately 1,100 city fleet vehicles and equipment. The award will be a five‑year contract that serves as the city’s primary source for keeping HVAC systems operational, ensuring driver comfort and vehicle reliability while minimizing downtime. Bidders must submit electronic sealed bids through the city’s OpenGov e‑procurement portal by the September 2, 2026 deadline and must hold an EPA 609 certification. The contract will require compliance with local equal‑employment, living‑wage, and accessibility regulations, and the winning vendor must provide proof of insurance and a bid bond equal to 5 % of the total bid price. • Scope: Diagnostic, preventive maintenance, repair, replacement, and OEM parts for Red Dot mobile HVAC systems on city fleet. • Duration: 5‑year contract (with a minimum bid‑open period of 180 days). • Delivery: Services performed on‑site at city facilities and on‑vehicle as needed; parts shipped to city locations. • Eligibility: Must hold EPA 609 certification; comply with City of Pasadena’s Equal Employment, Living Wage, and ADA requirements. • Submission: Electronic bid via OpenGov portal by 3:00 pm Sep 2 2026; questions due by Aug 26 2026, 2:00 pm. • Evaluation: Lowest total price wins, provided all mandatory forms and certifications are submitted.