Event Planning Services for Rec @ Nite T

The City of Cincinnati is seeking a qualified vendor to provide event planning services for the Rec @ Nite Teen Engagement Program. The program aims to provide safe, engaging, and culturally relevant recreational opportunities for teens during evening hours. The selected vendor will be responsible for planning, designing, and assisting with the implementation of the program, including event planning, onsite logistics coordination, marketing, and budget management. The vendor will also be required to provide a detailed cost proposal and demonstrate experience in working with teens and youth programming. • The program will operate on Friday and Saturday evenings throughout the summer and select dates during the school year. • The vendor will be responsible for planning 9 unique event experiences for the summer program and 2 quarterly event experiences for the school year program. • The vendor will be required to collaborate with CRC leadership, staff, and teen advisory groups to develop a calendar of events. • The vendor will be responsible for identifying and coordinating youth-focused performers, DJs, artists, facilitators, and vendors. • The vendor will be required to provide a 'main event' each week that follows the theme for the event. • The vendor will be responsible for providing a calendar of activities with a daily event run of show. • The vendor will be required to provide onsite meeting availability and phone/virtual consultation availability. • The vendor will be responsible for coordinating onsite all aspects of events, including event set up, vendor management, and technical logistics. • The vendor will be required to maintain brand identity in all marketing efforts and coordinate with schools and community organizations for event promotion. • The vendor will be responsible for managing the event planning within the established CRC budget and procurement standards. • The vendor will be required to provide transparent invoicing and vendor tracking. • The vendor will be responsible for creating a feedback mechanism to evaluate the program and collecting attendance data from CRC. • The vendor will be required to submit post-event reports and participate in debrief meetings.