Description
The City of Fairbanks is seeking a qualified vendor to provide full‑service printing and mailing for its municipal garbage‑service billing and business‑license renewal programs. The contractor must handle variable‑data printing from PDF files, Z‑folding, insertion into pre‑printed #10 window envelopes (and #9 return envelopes where required), apply first‑class postage, and meet a two‑business‑day turnaround after receiving electronic files. The contract is for an initial three‑year term with two one‑year renewal options and a possible six‑month month‑to‑month extension. The scope includes quarterly garbage billing mailings (~30 000 pieces annually) and 2–3 business‑license renewal mailings (~6 000 pieces annually), plus any related inserts, colored stock, and envelope supplies.
• Print, fold, insert, and mail quarterly garbage bills and related notices (≈30 k pieces/year).
• Print, fold, and mail annual business‑license renewal packets (≈6 k pieces/year).
• Supply pre‑printed #10 and #9 envelopes, variable‑data printing, and first‑class postage.
• Meet a 2‑day turnaround after file receipt; provide error notification within 1 day.
• Maintain confidentiality of PII, provide quality‑control procedures, and furnish performance guarantees as required.