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Colby Community College·Kansas

Collections Agency

Closes 2/1/2021$5k – $30kRequest for Proposal
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Description

Colby Community College is seeking a professional collections agency to manage and recover unpaid student‑related balances (tuition, fees, room & board, etc.). The vendor must demonstrate modern, compliant collection techniques, robust data‑security, transparent reporting, and a real‑time portal for the college to monitor activity. The contract will handle approximately 133 accounts per year with an aggregate delinquent balance of about $200,000 and a current recovery rate of 22 %. The agency must answer extensive compliance questions (CFPB, TCPA, PCI‑DSS, SSAE 16, ISO/IEC 27002) and provide three academic references.

Attached files

Contact

Justin Villmer(Vice President of Business Affairs)

[email protected]

(785) 460-5407

Key dates

Opened
4/20/2026
Closes
2/1/2021
Projected award
2/15/2021

Last updated

Details

Type
Request for Proposal
Industry
Financial Services
NAICS
561440

Budget estimate

$5,000 – $30,000

The RFP does not disclose a fee structure. Typical collection agencies charge 15‑25 % of amounts actually recovered. With an estimated annual recoverable balance of $200,000 and a current recovery rate of ~22 % ($44,000 recovered), a 15‑25 % fee would generate roughly $6,600‑$11,000 per year. Some agencies also charge setup or flat‑fee components, so a realistic total contract value could range from $5,000 to $30,000 annually, depending on performance‑based incentives and any additional technology fees.

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