#2026-11 Musical Instrument Rental Bid Packet

The Patchogue‑Medford Union Free School District is seeking a qualified vendor to rent a full complement of musical instruments for its schools for the 2026‑2027 academic year. The contract covers delivery, all‑inclusive yearly rental pricing (shipping, handling, insurance), and proof of delivery; the district provides no unloading assistance and prohibits subcontracting without written approval. Vendors must submit a sealed bid (or electronic) by the deadline, include required certifications (non‑collusive, Iran divestment, insurance, performance bond or 10 % certified check), and meet the “lowest total responsible bidder” award criteria. • Rental covers a wide range of band and orchestra instruments (e.g., brass, woodwinds, strings, percussion, keyboards). • Prices must be net of taxes and include full shipping/handling; the district will not reimburse separate freight or packaging costs. • Mandatory insurance (workers’ comp, public liability, automobile liability, protective liability) and a performance bond (or 10 % certified check) are required prior to contract start. • Delivery window: weekdays 7:30 a.m.–3:00 p.m.; contractor bears all logistics, provides proof of delivery, and may not assign/sub‑let without prior approval.