Hawkins Road Culvert Replacement

The Town of Sanford (sponsor) invites Contractors to submit sealed bids for the State FundedProject – Hawkins Road Culvert Replacement, PIN 9755.15, LD040430. Bids will be receivedby the Town of Sanford at the Town of Sanford Clerk’s Office, 91 Second St., Deposit,NY 13754 until 11:00 A.M. on February 20, 2026, when the bids will be publicly opened andread. The Bidding and Contract Documents may be examined on or after January 29, 2026 at thefollowing locations: Town of Sanford, 91 Second St., Deposit, NY 13754 The work includes providing all labor, materials, machinery, tools, equipment and other meansof construction necessary and incidental to the completion of the work shown on the plans anddescribed in these specifications including but not necessarily limited to the following: Replacement of culvert on Hawkins Road, Town of Sanford, including pavementreconstruction, guide railing, wing walls, stone aprons, etc. NYSDOT Standard Specifications, Dated January 1, 2026, as posted on the New York StateDepartment of Transportation website must be followed by the successful bidder.M/WBE/SDVOB Participation Goals:DBE – 0%WBE – 15%MBE – 8%SDVOB – 6%EEO Employment Goals:Minority – 1.1%Women – 6.9%The use of the NYSDOT approved civil rights reporting software, Equitable BusinessOpportunities (EBO), is required. Access authorization to EBO can be found athttps://www.dot.ny.gov/dotapp/eboNo residence or geographical restrictions are in effect for this project.Copies of the Bidding and Contract Documents in PDF format may be obtained startingJanuary 29, 2026, and any technical questions, by contacting Richard Perkins, PE, DeltaEngineers, Architects, Land Surveyors, & Landscape Architects, DPC at [email protected] questions or inquiries regarding this bid will be accepted within three (3) business days priorto the bid opening. Contractors that obtain Contract Documents from a source other than theissuing office must notify the issuing office in order to be placed on the official Plan Holder List,to receive Addenda and any other Bid correspondence. Bids received from Contractors otherthan those on the official Plan Holders List will not be accepted. The successful Bidder and all subcontractors must have an approved CCA-2 on file withNYSDOT prior to being awarded a contract. If the successful Bidder does not currently have aCCA-2 on file with NYSDOT, the Bidder may find the CCA-2 forms and instruction forcompletion online at https://www.osc.state.ny.us/state-vendors/vendrep/file-yourvendorresponsibility-questionnaireAny low bidder who does not have a completed New York State CCA-2 ContractingQuestionnaire on file within ten days of receipt of the contract for execution may be subject toforfeiture of the amount of bid deposit pursuant to Section 103-02 of the Standard Specifications.The questionnaire must be reviewed and approved by the NYSDOT before the sponsor mayaward the contract.The SPONSOR reserves the right to consider the bids for forty-five (45) days after receipt beforeawarding any Contract, and to waive any minor informalities in, and to reject, any and all bids orto accept the one that in its judgment will be for the best interest of the SPONSOR. All bids aresubject to final review and approval by the Board before any award of contract may be made.Receipt of bids by the SPONSOR shall not be construed as authority to bind the SPONSOR.Time of Completion – the successful bidder shall begin the Work on receipt of the Notice toProceed. A defined work schedule will be coordinated with the successful bidder and include asubstantial completion date of September 4, 2026.A certified check or cashier’s check payable to the Town of Sanford or a satisfactory Bid Bondexecuted by the Bidder and an acceptable surety, in an amount equal to five percent (5%) of thetotal Bid shall be submitted with each Bid.The Successful Bidder shall be required to furnish and pay for satisfactory Performance andLabor and Material Payment Bonds, each in the amount at least equal to the Contract Amount assecurity for the faithful performance and payment of all Contractor’s obligations under theContract Documents.The bidder shall follow the NYSDOT Standard Specifications, with attention to sectionsdescribing non-federal aid requirements. The project has exclusively State and Localgovernment funding, so requirements for Federal Aid contracts do not apply. Some of thedifferences are highlighted in these documents. It is the bidder’s responsibility to know andunderstand the specifications.Contractor certifies in accordance with State Finance Law §165-a that it is not on the “EntitiesDetermined to be Non-Responsive Bidders/Offerers pursuant to the New York State IranDivestment Act of 2012” (“Prohibited Entities List”) posted at:http://www.ogs.ny.gov/about/regs/docs/ListofEntities.pdfAll required insurance policies, except worker’s compensation and professional liability, shall beendorsed to provide coverage to “The Sponsor, any municipality in which the work is beingperformed, any public benefit corporation, railroad, or public utility whose property or facilitiesare affected by the work, and any consultants working for or on the project, and their agents oremployees.” Professional liability insurance, worker’s compensation, disability benefits are alsorequired but have separate conditions. See NYSDOT’s Standard Specifications 107-06 for moredetails.Materials must conform to NYSDOT Standard Specifications 106.Major iron or steel items to be incorporated in the work of the contract must comply with the NYS Buy America requirements as described in NYS State Finance law article 9, section 146.Also refer to NYSDOT Standard Specifications 106-11 for non-Federal aid contracts.The Department approved civil rights reporting software is Equitable Business OpportunitySolution (EBO). The EBO software is a web-based system owned and maintained by theDepartment and provided to the successful low bidder at no cost. The successful low bidder shalluse the Department approved civil rights reporting software on all contracts in conformance withNYSDOT Standard Specifications section 105-21 Civil Rights Monitoring and Reporting.There are no DBE goals for non-federal aid contracts. Instead separate MBE, WBE, andSDVOB goals are present for this contract.The successful low bidder must comply with the labor requirements regarding prevailing wagerates, various employment practices, and the use of convict-produced materials as described inNY Labor law article 8, section 220 and NYSDOT Standard specifications 102-10. The mostrecent NYS Prevailing Wages are included in the Contract Documents.The successful low bidder shall be registered with NYSDOL prior to bidding, and shallsubmit completed Non-collusion Forms and completed Lobbying Activities Form.Bids cannot be withdrawn within 45 days of letting.Bidders are to promptly notify the Engineer of any errors, omissions, conflicts, ambiguity, etc,in/among the contract documents. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 8.00% WBE Goal: 15.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%