INVITATION TO BID - SPRING HOLLOW WTP SERVER UPGRADE

INVITATION TO BID – SPRING HOLLOW WTP SERVER UPGRADE The Western Virginia Water Authority (Authority) will receive sealed Bids for the Server Room Relocation at 1502 Brownlee Ave SE, Roanoke, VA 24014 at 2:00 p.m. local time on January 21, 2026, at which time the Bids received will be publicly opened and read aloud. Minority Owned Businesses (MBEs) and Women Owned Businesses (WBEs) are encouraged to respond. Code of Virginia § 2.2‐4303: All local public bodies shall provide an option to submit bids or proposals through eVA or other electronic means. In cases where bids or proposals are submitted electronically, the local public body may also require a certain number of paper submissions for review purposes. Please be advised, the Western Virginia Water Authority will still be requesting hard copies to be submitted in our office by the deadline mentioned above. This project includes similar work at two locations. The work includes demoing cabinets and countertops, running 208V 3P to the room, running data cables to multiple rooms and terminating, relocating server equipment, enclosing an open ceiling, installing HVAC, and installing a fire suppression system. Bids will be received for a single prime Contract. Bids shall be on a unit price basis as indicated in the Bid Form. Bid security shall be furnished in accordance with the Instructions to Bidders. Prospective Bidders must examine and download the Bidding Documents at www.westernvawater.org under ‘DOING BUSINESS WITH US/Work With Us/Invitations to Bid’. All questions and technical inquiries must be submitted in writing to the Owner’s primary contact, Joel Bostic (email [email protected]). A non-mandatory pre-bid conference will be held on January 7, 2026, at 10:00 a.m. on- site at the Spring Hollow Water Treatment Plant. 6200 West Main St, Salem, VA 24153 and Water Pollution Control Plant at 1502 Brownlee Ave SE, Roanoke, VA 24014, to follow. Bidders are referred to the Code of Virginia § 54.1-1100 et seq. for contractor requirements. Bidders shall provide evidence of authorization to transact business in the Commonwealth of Virginia by providing the identification number issued to Bidder by the State Corporation Commission in accordance with the Code of Virginia § 2.2-4311.2, Title 13.1, Title 50, or as otherwise required by law. The Authority does not discriminate against a bidder or offeror because of race, religion, color, sex, sexual orientation, gender identity, national origin, age, disability, status as a service disabled veteran, or any other basis prohibited by state law relating to discrimination in employment. The Authority does not discriminate against faith- based organizations in accordance with the Code of Virginia § 2.2-4343.1. A Bid may be withdrawn in accordance with the Code of Virginia § 2.2-4330 by giving notice in writing of Bidder’s claim of right to withdraw Bid within two business days after the conclusion of the bid opening procedure and submitting original work papers with such notice. Project Manual Addendum 1 - posted 1/14/26