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  5. ›Request for Bids for Passenger or Activity Bus Rental

City of Asheville·North Carolina

Request for Bids for Passenger or Activity Bus Rental

Closes 2/12/2026$30k – $46kInvitation for Bid
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Description

The City of Asheville’s Parks & Recreation Department seeks a qualified, licensed contractor to provide a single 44‑plus‑seat passenger or activity bus with a driver for summer 2026 field‑trip operations. The contract covers up to 45 rentals (approximately 37 full‑day and 2 half‑day trips) between June and August, serving six community centers and transporting youth to local and regional destinations. The award will go to the lowest responsive and responsible bidder, with optional one‑year renewals and a mandatory 60‑day bid validity.

Attached files

Contact

Christine Elyseev(Procurement Officer)

[email protected]

(828) 251-4080

Key dates

Opened
1/30/2026
Questions due
2/4/2026
Pre-bid meeting
2/3/2026
Closes
2/12/2026
Duration
3 months

Last updated

Details

Type
Invitation for Bid
Industry
Transportation and Public Transit
NAICS
532292
Solicitation №
298-FY26-PR-BID-TRANSPORTATION

Budget estimate

$30,000 – $46,000

Based on typical charter‑bus rates in the Asheville area, a full‑day rental with driver ranges from $800 to $1,200, while a half‑day rental ranges from $400 to $600. Applying these rates to the estimated 37 full‑day and 2 half‑day rentals yields a low‑end total of roughly $30,000 and a high‑end total of about $46,000 for the base summer term. Additional costs could arise from mileage, fuel surcharges, or optional volume discounts, but the contract explicitly disallows “other charges,” so the estimate stays within this band.

AI estimate from the solicitation

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