Description
The Judicial Council of California is seeking full‑service hotel and conference‑center proposals to host the Appellate Justice Institute (AJI) full conference. The contract will cover provision of sleeping rooms, meeting rooms, catering, audio‑visual, parking, internet, and ancillary services for a five‑day event in April 2027 across multiple California locations. Proposers must submit technical and cost proposals by the August 28, 2026 deadline, include required certifications, and adhere to budget caps for meeting‑room rentals ($10,000) and termination fees ($10,000), as well as per‑person food rate limits.
• Provide up to ~232 single‑occupancy lodging nights (April 10‑15, 2027) at a unit rate not exceeding $175 per room (or best available).
• Deliver meeting‑room space with a total rental ceiling of $10,000, including AV support, set‑up/tear‑down labor, and required furnishings.
• Supply catered meals (breakfast $25, lunch $40, dinner $40, coffee/tea $8 per person) and related F&B services for up to 145 attendees per day.
• Meet additional requirements such as ADA compliance, Darfur Act certification, general certifications, and disclosure of any Generative AI usage.