Food Service Management Services RFP

The New Jersey Department of Agriculture, on behalf of the Montclair Board of Education, is seeking a qualified Food Service Management Company (FSMC) to operate all school‑food programs for the 2025‑2026 academic year under a cost‑reimbursable contract. The award will be based on the lowest total cost and compliance with extensive federal, state, and local nutrition, civil‑rights, and “Buy‑American” requirements. The FSMC must provide staffing, menu development, food procurement, equipment acquisition (if elected), inventory management, financial reporting, insurance, and all compliance‑related activities for programs that include NSLP, SBP, ASSP, CEP, CACFP, SFSP, vending, and catering. The contract term is one year (May 1 2026 – June 30 2026) with up to four optional one‑year renewals, and the successful bidder will be responsible for a $100,000 return guarantee and a bid bond of up to $20,000. • Manage all school‑food service programs (NSLP, SBP, ASSP, CEP, CACFP, SFSP, vending, catering). • Provide full staffing (management and optional hourly employees), menu planning, food purchasing, equipment acquisition, and compliance reporting. • Operate under a cost‑reimbursable model with a flat‑fee or cents‑per‑meal administrative charge, and maintain required insurance and a $100 K guarantee. • Submit monthly itemised invoices and a year‑end reconciliation; maintain records for at least three years. • Optional equipment purchases must be approved and amortized over five years; buy‑American limits apply (≤10 % non‑domestic FY 2025‑26).