Description
The Newark Board of Education is seeking a comprehensive, cloud‑based, web‑based special‑education management platform that supports IEP creation, workflow enforcement, reporting, integration with existing district systems, and robust security. The solution must accommodate at least 2,000 concurrent users, provide multilingual parental notices, dashboards, transportation module integration, and full audit trails, while complying with NJ and federal regulations. Vendors must demonstrate experience with urban districts of 7,000‑10,000 IEP students, submit detailed pricing tables, and complete an extensive AI questionnaire if AI components are included.
• Core functionalities: student profiles, IEP management, data queries, Medicaid tracking, dashboards, transportation, and integration with PowerSchool, Transfinder, PeopleSoft, Snow Flake.
• Technical requirements: Azure AD SSO, MFA, role‑based access, 2,000 simultaneous users, browser compatibility, encryption, disaster‑recovery, and U.S. data residency.
• Procurement timeline: RFP posted May 19 2026, pre‑bid virtual meeting May 22 2026, questions due May 22 2026 2 p.m., proposals due June 9 2026 12 p.m., award within 90 days, contract term 2 years (option for another 2 years).