Description
The City of Worcester is seeking a vendor to provide professional archival‑quality document binding and restoration services for its City Clerk’s Office historic vital records. The contract will cover binding of approximately 2,060 physical volumes (birth, death, marriage, adoption, council journals, and miscellaneous records) and restoration of deteriorated items, with strict requirements for archival‑grade materials, HIPAA‑compliant handling, and chain‑of‑custody documentation. The work must be completed within a 24‑month performance period and the vendor must be located within 100 miles of Worcester.
• Bind and restore historic records using Smyth‑sewn or archival adhesive methods; gold/foil stamping required.
• Handle confidential personal data in compliance with HIPAA; maintain chain‑of‑custody logs and destroy digital copies after contract close.
• Provide full insurance coverage (General Liability $1 M/$2 M, Auto $1 M, Workers’ Comp) and submit certifications prior to start.
• Deliver all work on‑site or via secure transport; project management must include a dedicated manager and regular status reporting.