Authorized Caterpillar Service, Repair and OEM Parts

The City of Pasadena’s Public Works Department, Building Systems and Fleet Management Division (BSFMD) is issuing a competitive bid to establish a five‑year contract (FY 2027‑2032) with an authorized Caterpillar service provider. The vendor will deliver on‑demand preventive maintenance, diagnostics, repairs, and supply of OEM parts for the city’s fleet of approximately 1,100 vehicles and heavy‑duty Caterpillar equipment (skid steer loaders, forklifts, wheel loaders, backhoes, etc.). Services are required on an as‑needed basis to minimize downtime and ensure operational readiness. The contract will be awarded to the lowest responsive and responsible bidder who can meet City requirements, including equal employment opportunity, living‑wage compliance, and provision of certified Caterpillar authorization. Bids are submitted electronically via the City’s OpenGov e‑procurement portal, with a bid opening on September 2, 2026. • Scope: Preventive maintenance, emergency repairs, diagnostics, and OEM parts supply for Caterpillar fleet equipment. • Duration: 5‑year term starting FY 2027, with a 180‑day bid‑open period. • Value: Not disclosed; estimated multi‑million‑dollar annual spend based on fleet size. • Mandatory requirements: Certified Caterpillar authorization, compliance with City’s living‑wage ordinance, equal‑employment policies, and insurance/ bonding. • Submission deadline: 3:00 pm, September 2, 2026 (electronic). • Questions due: August 26, 2026, 2:00 pm (via e‑procurement Q&A).