Planning, Resource Prioritization, and Budget Request Platform

The Sonoma County Junior College District is seeking a secure, scalable, cloud-hosted, web-based platform to support the District's planning and budget processes. The platform should enable annual and multi-year planning, program/unit review, resource request, and budget prioritization. The ideal platform will provide committee-based scoring, qualitative feedback, ranking/prioritization, and an auditable decision trail. The District requires a solution with an intuitive user experience, robust configuration, and administration capabilities. Key features and requirements include: • Annual and multi-year planning and review budget requests • Program, department, and unit-level planning and review with narrative and data-driven analysis • Historical tracking and longitudinal reporting of plans, requests, and decisions • Version control and revision tracking for plans and requests • Submission and management of resource requests for equipment, technology/software, facilities/capital, and staffing • Configurable routing through multiple committees/governance bodies • Committee-based evaluation including configurable membership, scoring rubrics, qualitative feedback, ranking/prioritization, and recommendations • Audit trail of decisions and approvals, including reviewer requests for additional information and rationales for approvals/denials • Budget summaries by division and category; multi-year budget forecasting support • Mapping of plans and requests to accreditation standards • Evidence collection and document storage to support accreditation self-studies and annual updates • Reporting and dashboards supporting institutional effectiveness and equity-minded planning • Role-based dashboard views, configurable reports, and ad-hoc querying • Export to common formats (PDF, Excel, CSV) • Ability to upload/store supporting evidence with organized attachments per request, permissions, and retention controls • Secure, scalable, accessible, cloud-hosted web application with high availability and published uptime targets/SLA • Integration with SRJC identity provider, including native SAML 2.0 single sign-on (SSO) and compatibility with MFA • Encryption in transit (TLS 1.3 or higher) and at rest (AES-256 or equivalent) • Role-based access control and configurable permissions • Compliance with FERPA and other applicable privacy regulations • Accessibility: WCAG 2.1 AA conformance (or higher), mobile-responsive design, and support for Section 508 as applicable • Backup, disaster recovery, and business continuity capabilities • Data ownership, portability, and export capabilities; clearly defined data retention and deletion policies • Regular security updates, vulnerability management, and incident response processes