Town of Elizabethtown – Windsor Memorial Park Design Services RFP

Park Design Services – Windsor Memorial Park The Town of Elizabethtown is soliciting proposals for professional park design services for the enhancement of Windsor Memorial Park, Court Street, Elizabethtown, NY. Windsor Memorial Park is a small, underutilized pocket park requiring restoration and enhancement. In January 2023, the Town was awarded funding through the NYS Office of Parks, Recreation and Historic Preservation (OPRHP) to support this effort. The selected firm will prepare architectural and low-maintenance landscape designs consistent with the attached Site Survey and Conceptual Design. Improvements may include: - Walking paths - Seating and gathering areas - Landscaping - Memorial features - Lighting/electrical upgrades - Improved accessibility and connectivity The goal is a complete, buildable design suitable for public bidding and construction. Proposal Due: February 10, 2026 at 2:00 PM - Extended to February 17, 2026 at 2:00 PM Submission: - Electronic submission via Smartsheet link: https://app.smartsheet.com/b/form/019bb87eac237f56a7ba3f3d9957b53e or - Mail/Delivery to: Town of Elizabethtown, PO Box 265, 7563 Court Street, Elizabethtown, NY 12932. Submission Format RequirementsMailed or Hand-Delivered Submissions - One (1) printed hard copy of the complete proposal - One (1) digital copy of the same materials provided on a USB thumb drive Electronic Submissions - Technical Proposal and Cost Proposal must be submitted as a separate uploaded attachment.Mark all submissions clearly: “PROPOSAL – PARK DESIGN SERVICES.” This project is funded in part by a grant from the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) through Title 9 of the Environmental Protection Act of 1993. All bidders are subject to the terms of the State of New York Contract for Grants – Standard Terms and Conditions, which are available online at the New York State Grants Management website. The Town of Elizabethtown affirmatively states that, with respect to any contract entered into pursuant to these instructions, all qualified firms shall be afforded equal opportunity to submit proposals without regard to race, color, sex, religion, age, national origin, disability, sexual orientation, or veteran status. Disadvantaged, minority, and women-owned business enterprises are encouraged to submit proposals. The Town of Elizabethtown reserves the right to reject any or all proposals that are not deemed to be in the best interest of the Town, and to waive any technical or formal defects in proposals that the Town determines to be irregular, immaterial, or non-substantive. The Town encourages all contractors and subcontractors to make good-faith efforts to achieve State M/WBE participation goals, including outreach to State-certified MWBEs and solicitation of bids from qualified firms listed by Empire State Development’s Office of Contractor and Supplier Diversity (OCSD). Business enterprises awarded an identical or substantially similar procurement contract within the past five years: none Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 0.00%