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  5. ›BACKGROUND SCREENING SERVICES

Awarded contract·Cameron County Purchasing Department·Texas

BACKGROUND SCREENING SERVICES

Won by Kelmar & Associates, Inc. +1 more$200kAwarded 10/7/2025Multiple Award
Contract source

Awarded vendors

  • Kelmar & Associates, Inc.
  • Welliver & Associates

Description

Cameron County is procuring comprehensive background‑screening services for its employees, covering criminal, financial, education, employment, and sex‑offender checks. The vendor must operate a secure 24/7 web portal for request entry, status tracking, report download, and electronic correspondence, and meet rapid turnaround times (≤ 48 hours for local checks, ≤ 5 days for non‑local). The contract is a 12‑month award with two optional one‑year renewals and was awarded to two qualified firms after an open competition. • Services include a full suite of background checks (county, federal, multi‑state, national, education, employment, financial). • Mandatory technology component: a vendor‑maintained, secure web portal supporting ≥10 user accounts, real‑time status, and monthly usage reporting. • Turn‑around requirements: local checks ≤48 hrs, non‑local ≤5 days; “rush” service within 24 hrs available for an additional fee. • Vendor qualifications: ≥5 years recent background‑screening experience, Texas licensing, NAPBS accreditation, insurance, and compliance with FCRA and Texas statutes.

Attached files

Key dates

Questions due
8/29/2025
Bids closed
9/10/2025
Intent to award
10/7/2025
Awarded
10/7/2025
Contract modified
8/29/2025
Starts
10/7/2025
Ends
10/7/2026Renews
Duration
12 months

Last updated

Details

Award type
Multiple Award
Procurement
Full and Open Competition
Solicitation
Request for Proposal
Industry
Security Services
NAICS
561311
Solicitation №
RFP #1475-3

Contract value

$200,000

No explicit contract dollar amount is disclosed. Typical background‑screening fees range from $25‑$45 per check, and the County likely processes several hundred to a few thousand checks annually. Assuming an average of 1,500 checks per year at $35 each yields roughly $52,500 for check fees. Adding portal licensing, administrative overhead, and optional “rush” services could increase the total by 2‑3 times, bringing the probable contract value into the $150,000‑$250,000 range. Considering the two‑vendor award and the inclusion of set‑up, reporting, and support costs, a conservative ballpark estimate of $200,000 is reasonable.

AI estimate from the award documents

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