ITB 6865 Mulch Hauling Contract

The City of Johnson City is procuring a one‑year mulch‑hauling service to transport ground‑wood mulch (used as boiler fuel) from its Cash Hollow storage yard to the Domtar Kingsport Paper Mill. The work consists of approximately 32 loads per month, each load requiring an open‑top trailer of at least 80 cubic yards and a capacity of 20‑24 tons. The contractor must provide its own tractor‑trailer units and drivers, handle loading (city‑provided equipment operated by city staff), maintain daily logbooks and weight tickets, and submit monthly invoices. The contract is a unit‑price arrangement, open to competition, and the award went to Superior Mulch, LLC. The agreement is initially for one year with the option to renew annually up to three years. • Scope: 32 mulch loads/month, 80‑yd³ open‑top trailers, driver‑provided trucks. • Term: 1 year (Oct 2 2025 – Oct 2 2026) with up to two one‑year renewals. • Pricing: Unit price per load; lowest bid $390/load (~$12,480/month). • Requirements: Insurance (CGL $1 M, Auto $500 k, Workers’ Comp, Additional Insured), licensing, OSHA compliance, monthly invoicing, Net 30 payment.