Awarded vendors
- Inception Technologies
Description
The City of Worcester, MA solicited a sealed‑bid contract (Bid No. 8660‑W6) to provide professional scanning and digitization of its City Clerk’s historic records, including loose index cards, bound index book pages, vital records, zoning books of appeals, and City Council journals. The scope required high‑resolution (200‑300 dpi) black‑and‑white PDF files with OCR, strict quality control (≥ 99 % accuracy, 100 % inspection), secure handling of PII, and return of original materials after scanning. Bidders had to submit unit‑price bids for five line items, with transportation costs embedded in the unit prices, and the contract performance period was up to 12 months from award. Inception Technologies won the award with a total bid of $95,541.30. The procurement was conducted via a sealed‑bid (Form 30B) process, with a 90‑day award window and net‑45 payment terms.