Description
This solicitation calls for the rental of cargo vans and minivans to support election‑related transportation for five election events between August 2023 and May 2025. The Board requires specific delivery windows (Thursday and Monday deliveries), vehicles with seats removed, half‑tank fuel, and clean/sanitized condition; the vendor must also provide roadside assistance, repair mechanical failures at no cost, and accept GPS installation. Pricing is to be submitted via a unit‑price Excel bid form (Exhibit A) with a 10 % contingency applied. The contract term is June 1 2023 through May 31 2025, with the possibility of renewal by mutual agreement. The award is “Awarded” but the winning vendor is not disclosed in the provided material.
• Vehicle types: Chevrolet Express‑style cargo vans and Dodge Grand Caravan‑style minivans (or approved equivalents).
• Quantities: Up to 21 cargo vans and 27 minivans per election (four elections) and reduced quantities for the 2025 primary.
• Delivery schedule: Thursday deliveries by 3 p.m. ET and Monday deliveries by 3 p.m. ET to designated County locations.
• Insurance & bonding: 100 % performance bond, commercial general liability ≥ $1 M, auto liability ≥ $1 M, workers’ comp, and additional insured status required.