Description
This solicitation seeks a contractor to perform on‑site digital conversion of roughly 520,000 paper documents for the Washington State Gambling Commission’s headquarters in Lacey, WA. The work includes document preparation, high‑resolution scanning (minimum 300 dpi, auto‑color detection, full‑text OCR), single‑file‑per‑folder PDF creation, naming conventions, quality‑assurance checks, and uploading the files into the agency’s Laserfiche system. The contractor must provide staff on‑site, use either its own scanners or those procured under Statewide Contract #26723 (preferred brands HP, Sharp, Canon), and comply with extensive security requirements (background checks, CJIS training, NDAs). Pricing is submitted via hourly labor rates and a per‑page conversion rate; travel and ancillary costs are not allowed. The contract is a competitive award with a performance period from mid‑Nov 2026 to end‑Mar 2027 and may be extended for one additional year. Key points include:
• Approx. 520 k images to be digitized and indexed.
• Mandatory on‑site staff, background checks, and CJIS compliance.
• Hourly‑rate pricing only (no per‑image pricing).
• Use of Access Equity for subcontractor reporting.
• Potential one‑year extension.