SOLE SOURCE PROCUREMENT - Heating Plant Silo Repair

This contract represents a sole‑source award by Longwood University to replace and repair a worn screw‑conveyor system on Heating Plant Silo #2. The university determined that the required weld‑discharge auger and tube are proprietary parts that only the original equipment manufacturer, Laidig Systems, can supply, and price was deemed reasonable after limited market research. The total value of the award is $13,578.40, falling below the $50 k public posting threshold but above the internal $5 k approval level, necessitating agency‑head sign‑off. • Scope: Supply of Part # 406454 (Weld Discharge Auger) and Part # S25336 (Weld Discharge Tube) for silo screw‑conveyor repair. • Procurement method: Sole‑source determination justified by product uniqueness, sole source, price reasonableness, and documented negotiation effort. • Vendor: Laidig Systems, Inc., Mishawaka, IN – the OEM with the only drawings and parts for the equipment.