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Awarded contract·Fauquier County·Virginia

Fuel Card Program

Won by James River Solutions, LLC$113kAwarded 10/1/2025Single Award
Contract source

Awarded vendors

  • James River Solutions, LLC

Description

This contract establishes a turnkey fuel‑card program for welfare‑client recipients, providing the County with a managed system of fuel cards, 24/7 support, and detailed transaction reporting. The vendor will issue and administer approximately 100 cards initially, enforce spend limits, handle lost or stolen cards within 48 hours, and deliver monthly statements and custom reports. Implementation includes system set‑up, training, and ongoing data security compliance. • Provides a fully administered fuel‑card system (card issuance, activation, de‑activation, and replacement). • Includes 24‑hour support, rapid card replacement, and monthly financial reporting with detailed fuel usage metrics. • Requires the vendor to maintain specified insurance coverage and certify compliance with child‑protection and debarment rules.

Attached files

Key dates

Intent to award
10/1/2025
Awarded
10/1/2025
Starts
10/1/2025
Ends
6/30/2029Renews
Duration
9 months

Last updated

Details

Award type
Single Award
Procurement
Sole Source
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
26-024-CS-R

Contract value

$112,500

The contract covers roughly 100 fuel cards with monthly spend limits of $50–$120 per card. Assuming an average limit of $80, the monthly fuel purchase amount would be about $8,000. Adding a modest service/administration fee (estimated at $2,000 per month) yields roughly $10,000 per month. Over the 9‑month base term this totals about $90,000. Including setup, training, and contingency costs pushes the estimate to roughly $110,000–$120,000. Therefore a reasonable ball‑park figure is about $112,500 for the base term.

AI estimate from the award documents

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