Description
The Cuyahoga County Board of Elections issued a formal Request for Bids (RFB #4457) for the rental of cargo vans and minivans to support multiple election events spanning June 2023 through May 2025. Vendors must provide a fleet of Chevrolet Express‑type cargo vans and Dodge Grand Caravan‑type minivans (or comparable models), deliver them to designated county locations on Thursdays and Mondays before each election, and retrieve them after the election. The contract requires a 10 % bid bond, a 100 % performance bond, and extensive insurance coverage, with the award based on the lowest responsive bid. The solicitation includes detailed delivery schedules, vehicle‑condition requirements (half‑tank fuel, seats removed, clean, GPS‑trackable), and strict timelines for notification and confirmation of quantities for each election.
• Scope: Rental, delivery, and pickup of cargo vans and minivans for five election dates (Sept 2023, Nov 2023, Mar 2024, Nov 2024, May 2025).
• Quantity per election: 4–7 cargo vans (Thursday), 8–10 cargo vans (Monday), 26–49 minivans (Monday).
• Contract term: June 1 2023 – May 31 2025, with optional renewal by mutual agreement.
• Financial obligations: 10 % bid bond, 100 % performance bond, insurance (WC, CGL, auto, umbrella), and a “not‑to‑exceed” value including a 10 % contingency.