Confined Space Safety Services - for Structural Inspections in NYSDOT Regions 3, 4 5 & 6

The New York State Department of Transportation, is assisting Greenman-Pedersen, Inc (GPI), in the selection and retention of a subcontractors, to provide Confined Space Safety Services for Consultant State Inspection Teams throughout NYSDOT’s Regions 3, 4, 5 and 6 under Contract No. D042082, PIN 4B26.02. and D042077. FAN SLCW.26 The selected Subcontractor will be required to provide all labor, materials, machinery, tools, and equipment for on-call, Confined Space Safety Services for Bridge and Large Culvert Inspections located throughout all counties of the listed NYSDOT Region. The required special access will assist GPI and New York State Department of Transportation (NYSDOT) personnel, or their authorized designee, with the inspection of said bridges and large culverts. Work shall be performed as described and in accordance with Federal & State regulations, NYSDOT standards, and the project specifications. Required Experience: As the safety of human lives is at risk, the Subcontractor shall have had a minimum of three (3) years documented experience in the performance of similar services. Interested parties may receive an electronic BID package from Mr. William Doughty by contacting him at 585-899-1467. The bid package explains in more detail the nature of the work, requirements and conditions needed to successfully complete this assignment. The project duration is from the beginning of the Contract (April 2026 through May 31, 2030). It should be noted that the majority of the work will be performed from March through December of each year with minimal or uncertain amount of work anticipated during the winter months. Weekend services may be required to complete the work. GPI has two (2) prime contracts with the NYSDOT, Contract No. D042082 & D042077. All applicable provisions of the prime contract apply to the subcontract. GPI reserves the right to reject any and all bids, to waive any and all informalities, to invite for new bid proposals and to disregard all nonconforming, non-responsive or conditional bids. Insurance: Insurance requirements are as follows, and shall be in accordance with the specifications in the Bid Documents: Policies of Bodily Injury Liability and Property Damage Liability Insurance; Policies of Automobile and Truck Insurance; Workmen’s Compensation Insurance; All Subcontractor’s. Permits: The Subcontractor is responsible in procuring all permits necessary to perform work, except RR Right of Entry and Lane Closures when provided under permits secured by GPI for the inspection work. Bid Documents: Interested firms may obtain a copy of the Bid Package including the Invitation to Bidders, Proposal Form with Bid Sheets, Contract Agreement, and Technical Specifications by contacting the Bid Document Contact listed below. Contact: Mr. William Doughty, GPI 150 State Street, Suite 100, Rochester, NY 14614 | [email protected] | (585) 899-1467. Deadline: Proposals prepared in conformance with the Bid Documents shall be accepted until 3:00 PM (Local Time), May 15, 2026 in the office of GPI, 150 State Street, Suite 100, Rochester, NY 14614. Bid Letting: Proposals shall be mailed (return receipt suggested), or otherwise delivered in a sealed envelope labeled “Proposal for Special Access”, and also labeled with the name of the bidder. As noted previously, proposals must be received at the offices of GPI 150 State St, Suite 100, Rochester, NY 14614 no later than 3:00 PM on May 15, 2026. Proposals received after the deadline will not be opened. The unopened package will be held for 5 business days at the delivery address. The Bids will be opened as soon as possible after 3:00 PM on May 15, 2026 and read out loud in the offices of GPI, 150 State Street, Suite 100, Rochester, NY 14614 by William Doughty. A representative of NYSDOT may be present. Attendance by a representative from each of the prospective bidders is encouraged but not mandatory. The Award of the Contract will be made within 30 calendar days after receipt of Bids, subject to final approval of NYSDOT. A tabulation of the Bids will be provided to all Bidders by email. Under the requirements of the State Procurement Act all communications regarding advertised projects are to be channeled through the Contract Management Bureau (Designated Contact: Valeri VanAntwerp). Until a contract is approved by the State Comptroller, contact with any other NYSDOT employee, or the firm as listed above, concerning this project should not be made unless otherwise directed by the Contract Management Bureau. Communications made contrary to this policy and deemed an attempt to influence the outcome, may result in disqualification. Title: Special Access for Consultant and State Inspection Teams Agency: Transportation, NYS Dept. of Contract Number: D042082 Contract Term: 50 months Date of Issue: 3/09/2026 Due Date/Time: 4/01/2026 @ 3:00 pm County(ies): All Counties Location: NYSDOT Region 4 Classification: 2026-2029 Bridge & Tunnel Inspection Services Opportunity Type: General Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00% Disadvantaged Business Enterprise contracting goals (DBE) DBE Goal: 20.00%