Description
Catoosa County’s Board of Commissioners is seeking a qualified vendor to digitize, index, and securely destroy the Public Defender’s Office records. The contractor must pick up approximately 518 file boxes from three county locations, perform high‑resolution duplex scanning with OCR, format PDFs to a maximum of 100 MB, upload files to the JCATS case‑management system, and provide a destruction certificate after shredding. The work includes pre‑scan preparation (removing staples, fixing torn pages, etc.), optional “scan‑on‑demand” within 24 hours/3 business days, and a final summary report. All equipment, labor, travel, and insurance costs must be included in the bid; the contract will be awarded after a public opening on August 27, 2026.
• Scope: Pickup, prep, scan, OCR, PDF formatting, upload, shredding of ~518 boxes (≈ 211 + 139 + 168).
• Technical requirements: 240 DPI B/W, color for clarity, searchable PDF, file size ≤ 100 MB, naming per JCATS number.
• Logistics: Lift‑gate or ramp‑equipped truck; no county‑provided equipment.
• Deliverables: Scanned files in JCATS, destruction certificates, summary report.
• Bonds/insurance: No bonds required; must carry $1 M+ liability and workers’ comp.
• Submission: Two sealed copies due by 2:00 PM EST, Aug 27, 2026; questions due by Aug 21, 2026.