Description
The Offices of the Insurance Commissioner is soliciting bids for a one-time purchase to replace existing audio/visual equipment in conference rooms on Floors 8 and 9, and add video conferencing hardware on Floor 7, at its 900 Pennsylvania Avenue, Charleston, WV location. The contract items must meet or exceed the mandatory requirements listed in the document, including compatibility with various meeting software, recording capability, and specific hardware requirements. The vendor shall deliver the contract items within 14 working days after receiving a purchase order or notice to proceed. Key requirements include:
• Compatibility with no less than Zoom, Meet, WebEx, Teams and support for others
• Recording capability through meeting software
• Cameras must be 1080p or better and include Pan/Tilt/Zoom in all conference rooms
• Turnkey ready system with no monthly or yearly usage fees managed by OIC staff
• Any and all wiring, etc. must be hidden in ceilings, walls
• Conference room cameras must include full view of the conference participants
• Wood grain media cart measuring approximately 29” tall, 27”x18” wide, and 27 7/8” long
• LiteTouch Envision DC24 Document Camera, 1080p, 30 FPS, 100XDigital Zoom, Built-in Mic or equivalent
• Hardware connections to computer systems must be standardized
• Conference room mics/speakers may be ceiling or wall mounted
• Hardware solution must be simple to use and not require special training for general operation