Sample Project

The City of Meriden is seeking a vendor to provide microfilming, scanning, and storage solutions for approximately 10,000 existing large document plans/drawings and 40,000 corresponding small file documents. The vendor will be required to conduct a site examination, provide consultation and recommendations on document management systems, and deliver indexed and scanned documents. The vendor must have extensive experience in scanning and archiving municipal documents and be able to place all scanned documents into the City's locally hosted system. • The vendor must provide a full chain of custody for documents and apply a tracking number on each batch for possible retrieval during the scanning process. • The vendor must submit a price quote for the products based on the specifications described in the Pricing Proposal Sheet. • The vendor must have a State of CT License and be certified. • The vendor must demonstrate the ability to meet the project deadline and provide a proposed work schedule.