RFI for Systems to Automate BPCA's Financial Processes

Through this Request for information (RFI), BPCA is seeking to better understand the current technology market and vendor landscape related to software that can automate certain tasks that are currently managed primarily using spreadsheets. Information received may be used to refine internal planning documents, develop future procurement strategies, or inform potential scope, schedule, and budget considerations. The Authority is seeking to collect evaluation data from software vendors to determine market viability, vendor potential, and procurement options for the following use cases: Capital Expenditure Tracking and Reporting and Bond Fund Drawdowns. PILOT and Abatement Processing. Investment Reconciliation and Reporting. Vendors may respond to any or all of the use cases. It is not necessary that a software solution address all three use cases to be considered. BPCA’s current general ledger software is Microsoft Dynamics GP. BPCA anticipates that the solution(s) implemented for the above use cases will be used with both Microsoft Dynamics GP (for which support is scheduled to end after December 31, 2029) and its successor general ledger system, which has not yet been selected. For all three use cases, it is anticipated that the number of users will be limited (20 or fewer). The vendor is requested to return an RFI response to the BPCA’s consultant and authorized representative, MFR Consultants, Inc. by January 30, 2026 to [email protected]. Other Key Dates are available in Section 3. The RFI process is BPCA’s opportunity to ask questions to the vendor about requirements and software solution(s) and to learn more about how to procure software solution(s). General questions follow in this section. Specific questions regarding requirements to which the vendor must respond are in Section 2 of this RFI. RFI responses shall include a cover letter identifying the respondent’s primary point of contact, including the individual’s name, title, and contact information, whom BPCA may contact regarding this RFI. Interested parties may download the request for information (“RFI”) from the New York State Contract Reporter or by visiting BPCA’s website at https://bpca.ny.gov and clicking on the “Current Procurement Opportunities” tab. Addenda, if any, will be posted to BPCA’s website.