Document Scanning Services

The Texas Juvenile Justice Department (TJJD) is seeking information from qualified vendors regarding available solutions, services, capabilities, and estimated costs associated with a large-scale document imaging and digitization initiative involving approximately 50 million paper records currently maintained in physical storage. The purpose of this RFI is to assess industry capabilities, available solutions, and estimated costs for large-scale document imaging services that support the Agency’s records management objectives. The Agency seeks information on approaches that may reduce physical storage expenses, improve accessibility and management of records, and enhance long-term preservation efforts. • Document preparation services required prior to scanning activities • Capabilities for processing records with varying conditions and characteristics • Scanning and imaging methodologies for high-volume document conversion • Estimated pricing for single-sided and double-sided document imaging • Equipment requirements and responsibilities • Indexing and search capabilities • Storage and hosting options • Operational approach and logistics • Staffing and security requirements