Request for Proposal for Copier Refresh and Maintenance

The City of Muskogee seeks a qualified vendor to replace its entire leased copier fleet with new equipment, provide ongoing maintenance, consumables (except paper), and handle removal of out‑of‑service units. The contract must include options for lease, lease‑purchase, or outright purchase, and the vendor must be authorized by the manufacturers to service the equipment. Work must begin within 14 business days of award, and a loaner copier must be supplied if a repair exceeds five working days. Proposals are due in sealed hard‑copy format, with evaluation based on quality, responsiveness, organization, and price. • Supply and install new copiers city‑wide, meeting detailed technical specs (100 k monthly duty cycle, network‑ready, duplex, etc.). • Provide preventive and corrective maintenance, consumables (toner, drums, staples), and timely disposal of retired units. • Offer a loaner copier if a unit cannot be repaired within five working days and start work within two weeks of contract award.