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  5. ›212 - Server & Maintenance Contract for Servers - May 2026

City of Cleveland·Ohio

212 - Server & Maintenance Contract for Servers - May 2026

Closes 5/14/2026$200k – $500kInvitation for Bid
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Description

The City of Cleveland is seeking a one‑year hardware maintenance contract for a large inventory of Dell PowerEdge and HP ProLiant servers. The contract requires on‑site repair (next‑business‑day response) during normal business hours, coverage of parts and labor for hardware failures, and the ability to supply spare hard drives and memory throughout the coverage period. Bidders must be authorized service providers for the listed server makes/models, include all shipping/handling in unit prices, and submit a fully‑compliant electronic bid package by the May 14 2026 deadline.

Attached files

Contact

Jules Gilliam(Buyer)

[email protected]

(216) 664-2621

Key dates

Opened
5/2/2026
Closes
5/14/2026
Duration
1 year

Last updated

Details

Type
Invitation for Bid
Industry
Information Technology and Software Development
NAICS
541513
Solicitation №
212

Budget estimate

$200,000 – $500,000

The RFB does not disclose a contract ceiling, but a one‑year maintenance contract covering dozens of high‑capacity servers typically ranges from $200,000 to $500,000, depending on parts pricing, labor rates, and the inclusion of spare hardware. Assuming an average labor rate of $120‑$150 per hour and parts costs for a fleet of ~30‑40 servers, the low‑end estimate falls near $200K, while a fully‑loaded, authorized‑service provider with premium parts could approach $500K.

AI estimate from the solicitation

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