Description
The Tennessee Department of Correction (TDOC) is seeking a qualified contractor to provide comprehensive maintenance, preventive maintenance, repair, and emergency services for eleven (11) emergency generator units at West Tennessee State Penitentiary (WTSP) in Henning, TN. The contract is a three‑year award with two optional twelve‑month renewals (maximum 60 months). Services include routine inspections, annual load‑bank testing, corrective repairs, parts supply (with a 15 % markup), trip charge handling, and full documentation. The contractor must maintain 24/7 emergency response capability, possess at least three years of relevant experience, provide qualified technicians, and comply with strict security and background‑check requirements for work in a correctional facility.
• Scope: Full lifecycle service of 11 emergency generators (CAT, Cummins, Kohler, John Deere, etc.)
• Duration: 3‑year base term, up to 5 years total with renewals
• Required capabilities: Preventive & corrective maintenance, load‑bank testing, emergency response within 2‑3 hrs, parts procurement, trip‑charge management
• Mandatory compliance: NFPA 110, manufacturer specs, TDOC security protocols, background checks, tobacco‑free facility rules
• Deliverables: Detailed job‑log sheets, written service reports, warranty documentation, final invoicing with 15 % parts markup
• Evaluation factors: Experience (≥3 years), references, ability to meet 24/7 response, security clearance, cost proposal (total contract value)