Description
The State of Maine is seeking a qualified contractor to provide court reporting and transcription services for special‑education due‑process hearings throughout the state. The work includes both in‑person and virtual (Zoom) attendance, audio recording, real‑time transcription or post‑event verbatim transcription, and delivery of hard‑copy and searchable PDF transcripts within 21 days of each hearing. The contract runs from 1 January 2027 through 31 December 2031, with an initial two‑year period and two optional renewal years. Bidders must meet specific qualifications for reporters and must comply with state privacy, data‑security, and accessibility policies. The award will be made to the lowest‑total‑cost bidder that meets all technical and experience requirements.
• Provide in‑person and virtual court‑reporter attendance for special‑education due‑process hearings.
• Record audio, produce verbatim transcripts (hard‑copy and PDF), and deliver within 21 days of each proceeding.
• Comply with FERPA, IDEA, state privacy statutes, and the Maine Office of Information Technology data‑exchange and accessibility standards.
• Submit a cost proposal (Appendix G) with hourly rates for in‑person and virtual services and per‑page transcription rates; the lowest total cost receives the full cost score.