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Mississippi State University·Mississippi

Institutional Repository, Digital Collections, ETD, and Journal Hosting

Closes 10/29/2026$200k – $500kRequest for Proposal
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Description

Mississippi State University seeks a vendor to deliver a comprehensive, cloud‑based platform that consolidates its institutional repository, digital collections, electronic theses & dissertations (ETD) service, and scholarly journal hosting. The solution must support robust metadata management, DOI minting, WCAG 2.1 AA accessibility, SOC 2 and HECVAT Lite security certifications, and PCI compliance options. It must also migrate roughly 93,000 items (≈500 GB) from the current Digital Commons system and provide ongoing support, training, and annual maintenance. Evaluation will weigh vendor experience, operational plan, and cost competitiveness, with a base one‑year contract and up to four renewal options.

Attached files

Contact

Jennifer Mayfield(Procurement Services)

[email protected]

(662) 325-2550

Key dates

Opened
10/9/2026
Questions due
10/15/2026
Closes
10/29/2026
Projected award
11/16/2026
Duration
5 years

Last updated

Details

Type
Request for Proposal
Industry
Information Technology and Software Development
NAICS
541512
Solicitation №
Bid MSU2026112 RFP

Budget estimate

$200,000 – $500,000

No budget is disclosed. Comparable enterprise‑level repository and journal hosting solutions typically involve an initial implementation fee ranging from $150,000 to $350,000 (covering software licensing, migration, training, and first‑year support) plus annual maintenance/hosting fees of $80,000‑$150,000. Assuming a five‑year contract, total earnings could fall between $200,000 and $500,000.

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