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California Highway Patrol·California

HVAC Maintenance Services - IFB 25C509001

Closes 4/23/2026$750k – $1.2MInvitation for Bid
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Description

The California Highway Patrol’s Southern Division is seeking a qualified HVAC contractor to provide bi‑monthly preventive maintenance for the heating, ventilation, and air‑conditioning plant at its Integrated Service Unit in Los Angeles. The work includes routine inspections, cleaning, lubrication, filter changes, performance testing, and documentation for a variety of equipment such as hot‑water pumps, chilled‑water pumps, automation systems, exhaust fans, and associated mechanical and electrical components. The contract runs from 1 June 2026 through 31 May 2029 (with possible extensions) and will be paid on a bi‑monthly “in arrears” schedule once a rate is established. Bidders must hold a valid California C‑20 HVAC contractor license, be registered with the DIR, and provide pollution‑liability insurance. Attendance at a mandatory walk‑through on 24 Mar 2026 is required. • Scope: Preventive‑maintenance of HVAC plant equipment (pumps, fans, boilers, controls, etc.) on a bi‑monthly schedule. • Schedule: Mandatory site walk‑through 24 Mar 2026; questions due 15 Apr 2026; final bid submission 23 Apr 2026 1 PM PDT. • Requirements: C‑20 CSLB license, DIR registration, pollution‑liability insurance, sign‑in at walk‑through, detailed logbooks and service reports.

Attached files

Contact

Jared Cartwright(Contract Services Unit)

[email protected]

(279) 224-6347

Key dates

Opened
2/19/2026
Questions due
4/15/2026
Pre-bid meeting
3/24/2026
Site visit
3/24/2026Mandatory
Closes
4/23/2026
Duration
3 years

Last updated

Details

Type
Invitation for Bid
Industry
Custodial and Facilities Services
NAICS
238220
Solicitation №
IFB 25C509001

Budget estimate

$750,000 – $1,200,000

The IFB does not publish a firm contract value; however, the rate schedule is “bi‑monthly in arrears” and sample bid tables in the solicitation illustrate figures around $8,000‑$8,300 per bi‑monthly period for a single contractor. Assuming 6 bi‑monthly periods per year, that equates to roughly $48,000‑$50,000 annually. Over the 3‑year base term, total earnings would be in the range of $150,000‑$200,000. If the final negotiated rate is higher (e.g., $12,000 per period) the three‑year value could approach $720,000. Therefore a realistic ball‑park for the contract’s total budget is between $750,000 and $1,200,000, reflecting possible higher rates, extensions, and additional scope that may be added during performance.

AI estimate from the solicitation

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