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  5. ›RFP for Annual Janitorial Services

Town of Smyrna·Tennessee

RFP for Annual Janitorial Services

Closes 8/4/2026$600k – $1.2MRequest for Proposal
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Description

The Town of Smyrna is seeking a qualified janitorial contractor to provide comprehensive cleaning services for five municipal facilities—including Town Hall, Parks & Recreation Office, Justice Center, Water Treatment Plant, and Wastewater Treatment Plant—over a two‑year contract term. The work encompasses daily trash removal, restroom sanitation, floor care, weekly detailed cleaning, and monthly high‑dusting, with site‑specific tasks such as pool locker cleaning and control‑room maintenance. Bidders must attend a mandatory site inspection on July 28, 2026, submit sealed quotations by August 4, 2026, and meet strict insurance, personnel, and non‑discrimination requirements. • Scope: Full‑service janitorial cleaning for five municipal buildings (≈ 71,500 sf total). • Schedule: Daily, weekly, and monthly tasks; contract runs Oct 1 2026 – Sept 30 2028 with optional renewal. • Requirements: Mandatory site visit, insurance (CGL $1M+), employee background standards, and submission of fee schedule, references, and qualifications.

Attached files

Contact

Tom Rose(Public Works Director)

[email protected]

(615) 459-2553

Key dates

Opened
7/21/2026
Pre-bid meeting
7/28/2026
Site visit
7/28/2026Mandatory
Closes
8/4/2026
Projected award
9/8/2026
Duration
2 years

Last updated

Details

Type
Request for Proposal
Industry
Custodial and Facilities Services
NAICS
561720

Budget estimate

$600,000 – $1,200,000

While the RFP does not disclose a budget, typical municipal janitorial contracts for facilities of this size (≈ 70,000 sf total) in Tennessee range from $150,000 to $300,000 per year, depending on service frequency and labor rates. Assuming the upper end of that range for a two‑year term, the contract could be worth roughly $600,000 to $1.2 million in total. The estimate accounts for the varied facility types (including a water treatment plant and a justice center) which typically require higher‑skill cleaning and specialized equipment.

AI estimate from the solicitation

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