Description
The City of Columbus Police Division is seeking quotations for a Canon iF C5140 multifunction device (print, copy, scan, fax) along with a three‑year maintenance and consumables agreement priced on a per‑copy basis. The award includes delivery, installation, start‑up supplies, training, and a comprehensive service package covering parts, labor, emergency calls, preventive maintenance, drum replacement, loaner equipment, and remote support. Volume estimates are 3,000 black‑and‑white and 2,000 color copies per month per machine, but the City will only pay for actual copies made. Vendors must demonstrate the ability to collect meter readings automatically and provide a customer portal. The contract is funded by the Ohio Equitable Sharing Program and requires vendors to be in good standing with the Ohio Secretary of State.
• Device: Canon iF C5140, 40 ipm, 550‑sheet standard cassettes, 2,450‑sheet high‑capacity cassette, 10.1″ touchscreen, 6 GB RAM + 256 GB SSD, advanced security (FIPS‑140‑2 TPM, SSD encryption).
• Required services: 36‑month maintenance, parts, consumables (excluding paper), billed per copy, with guaranteed response (30‑min call‑back, on‑site within 4 hrs).
• Delivery location: Columbus Division of Police, Domestic Violence Unit, 375 S High St, 18th Floor, Rm 1855, Columbus, OH 43215.
• Funding: State of Ohio Equitable Sharing Program; must be free of auditor findings.