RFP-RVC-070226-SRM - Student Records Management and Fulfillment Platform

The Rochester City School District is seeking a vendor to create a fully integrated, electronic student cumulative records environment. The contract will cover digitization of existing paper records, secure digital storage, a records‑request and fulfillment service, and the implementation of a new electronic student cumulative records system. The solution must be scalable, role‑based, and compliant with New York State and federal privacy regulations. • Document digitization of legacy paper records into a searchable electronic format. • Secure, cloud‑based digital storage with access controls and long‑term preservation. • Records request fulfillment workflow for staff, students, and alumni. • Development and deployment of an Electronic Student Cumulative Records System (ESCRS) that integrates with existing district IT infrastructure. • Ongoing support, training, and optional renewal options for up to four additional one‑year terms.