Description
North East Independent School District (NEISD) is issuing an informal request for quotes to replace approximately 391 obsolete multifunction printers and photocopiers district‑wide as part of its 2025 Bond (B02). The solicitation covers a mix of mid‑volume, large‑volume and low‑volume copiers, associated accessories, software, installation, training, parts, warranty, technical support, and removal of existing equipment. Quotes must be submitted electronically by 9:00 a.m. CT on 21 Oct 2026. The contract will run for an initial three‑year term with two optional one‑year extensions, and the vendor must provide seven‑year technical support and a minimum 90‑day warranty. Delivery is staged in three phases from late 2026 through 2029, with installation, training, and integration into the district’s DocuWare system required.
• Approx. 391 copiers (212 mid‑volume, 179 large‑volume, plus low‑volume) to be supplied.
• Required hardware includes Sharp, Lexmark, KIP models or equivalents; also Dell laptops and iPads for each copier.
• Must provide fleet‑management and print‑management software with 5‑year support.
• Vendor must handle removal/disposal of existing equipment at no cost to the district.
• Parts and supplies pricing locked for first 5 years; CPI‑based adjustments thereafter (max 3 %/yr).
• Award may be split among multiple vendors; contracts issued via purchase orders.
Attached files
The solicitation documents live at the source — open the bid source above to download them.