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U.S. Department Of Defense·Arkansas

Meter Reader RFI

Closes 10/21/2026$500k – $1.5MRequest for Information
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Description

The Army National Guard of Arkansas is conducting market research to identify qualified small‑business vendors that can provide both virtual (web‑based) and physical high‑volume postage‑meter services for the state’s official mail distribution center and 19 additional armory/detachment locations. The effort includes supplying a high‑capacity postage‑meter system, a barcode‑based package‑tracking solution, a secure web portal for managing multiple virtual meter accounts, full installation, training, maintenance, and consumable procurement, all under a five‑year lease/rental contract with quarterly payments.

Attached files

Contact

Leonard Roberson(Contracting Officer)

[email protected]

(520) 708-4436

Key dates

Opened
10/16/2026
Closes
10/21/2026
Duration
5 years

Last updated

Details

Type
Request for Information
Industry
Shipping Services
NAICS
532420
Solicitation №
W912K6-RFI-POSTAGE-2026

Budget estimate

$500,000 – $1,500,000

The contract is a five‑year lease/rental with quarterly payments for one high‑volume postage meter, a statewide virtual‑meter SaaS platform, installation, training, and ongoing support. Similar federal postage‑meter lease contracts range from $100k‑$300k per year for equipment plus $50k‑$150k annually for software support and services. Over five years, total government spend is likely between $750,000 and $2,250,000. Assuming a 30‑40% contractor margin, the vendor’s net earnings could fall roughly in the $500k‑$1.5M range.

AI estimate from the solicitation

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