Description
The U.S. Embassy in Lima, Peru is seeking a vendor to provide a full‑service conference package for a three‑day “WHA Budget Officer Workshop.” The contract includes one main conference room, three breakout rooms, a secured control room, audiovisual and technical support, high‑speed internet, catering (snack breaks, coffee/tea, and buffet lunches) for up to 130 attendees, and lodging for embassy staff (three rooms) plus the ability to block up to 127 additional guest rooms. All services must be delivered at a single hotel in the Miraflores district, with set‑up access beginning noon on 30 Nov 2026 and event use through 3 Dec 2026. The vendor must submit a firm‑fixed‑price quotation in U.S. dollars, include all taxes, fees, and overhead, and be able to provide the required equipment, staffing, and permits.
• Scope: conference venue, breakout rooms, control room, AV/technical support, internet, catering, and limited staff lodging.
• Event dates: 30 Nov 2026 (setup) – 3 Dec 2026 (event) – 4 Dec 2026 (checkout).
• Capacity: up to 130 participants; 3 embassy staff rooms; up to 127 participant rooms (self‑booked).
• Required deliverables: room rentals, AV equipment, technicians, catering (snacks & buffet lunch), Wi‑Fi, power, Ethernet (≥100 Mbps).
• Submission deadline: 11:00 a.m. local time, 25 Aug 2026.
• Evaluation: lowest price at firm‑fixed price; discussions may be held with competitive offers.